Department of Insurance, Securities and Banking: NOTICE OF FINAL RULEMAKING
DC Home Mayor DC Guide Residents Business Visitors DC Government Kids

Insurance, Securities and Banking

DISB HOME
DISB HOME
SERVICES AND INFORMATION
ABOUT DISB
REGULATORY AREAS AND FUNCTIONS
SERVICES
ONLINE SERVICE
   REQUESTS

INFORMATION
ONLINE SERVICE
   REQUESTS

About DISB
How to Reach Us
Ask the Commissioner
FOIA Requests
News Room
Helpful Links
Site Map
DISB Scorecard
Consumers
Licensees (Financial Businesses and Professionals)
Fraud Alerts and Reporting
News and Publications
Agency Calendar
Regulations, Bulletins
and Notices

Insurance
Securities
Banking
Captives and
Certified Capital
Companies
(CAPCOs)

Enforcement and
Investigation
(Anti-fraud)

Publications
Insurance Company
   Search

Commissioner's Letter
Commissioner's
   Biography

Organizational Chart
Disclaimer

Securities Regulations 
 
The Commissioner of the Department of Insurance and Securities Regulation, pursuant to the authority set forth in Section 705 of the Securities Act of 2000, effective October 26, 2000 (D.C. Law 13-203, 47 DCR 7837) hereby gives notice of the adoption of the following final regulations to be included in Title 17, Chapter 18 of the District of Columbia Municipal Regulations (DCMR).  The Regulations govern the licensing requirements, financial responsibility requirements, reporting obligations, record keeping, and conduct requirements of broker-dealers, agents, investment advisers, and investment adviser representatives licensed and transacting business in the District. 
 
17 DCMR Chapters 18 and 19 are repealed and a new Chapter 18, Broker-Dealers, Agents, Investment Advisers, and Investment Adviser Representatives is added to read as follows:

Section No. Heading
 
Subchapter I  Broker-Dealers and Agents
 
1800 Reserved
1801  
Internet Communications
1802   Broker-Dealer and Agent Registration and Licensing
Examinations
1804   Filing and Transfer Procedures
1805   Incomplete or Deficient Applications
1806  Reapplication for an Agent or Broker-Dealer License
1807 Termination and Withdrawal of Registration as an Agent of a Broker-Dealer
1808   Fingerprints
1809   Fees
1810   Ratio of Aggregate Indebtedness to Net Capital
1811 Minimum Net Capital
1812  Surety Bond
1813   Consent to Service of Process
1814    Filing of a Financial Statement
1815   Qualifications of Accountants
1816-1817  Reserved
1818  Financial and Disciplinary Information that Broker-Dealers Must Disclose to Clients
1819  Practices Deemed Unethical or Dishonest For Broker-Dealers and Agents
1820   Recordkeeping Requirements
1821   Employment Records
1822   Customer Records and Complaints
1823   Preservation of Records
1824  Examination Procedures and Fees 
1825   No Action and Opinion Letters
1826 – 1849  Reserved
 
Subchapter II  Investment Advisers and Investment Adviser Representatives
 
1850  Notice Filing For Federal Covered Advisers and Hedge Fund Advisers
1851   Internet Communications
1852   Investment Adviser Licensing and Renewal
Duty to Amend Information Previously Filed
1854   Solicitors
1855   Withdrawal from Investment Adviser Licensing
1856  Termination and Withdrawal of Registration as an Investment Adviser Representative and Associated Person of an Investment Adviser
1857   Hardship Exemptions
1858  Amendments to Application for Licensing
1859   Investment Adviser Representative Licensing
1860   Examination/Qualification Requirements
1861   Investment Adviser Fees
1862   Filing Procedures
1863  Transfer Procedures
1864   Incomplete or Deficient Filings
1865  Reserved
1866   Fingerprinting Requirement
1867  Exemption/Subsection for Certain Broker-Dealers
1868   Supervision
1869-1871  Reserved
1872   Written Disclosure Statements (Brochure Rule)
1873  Performance Based Compensation
1874  Financial and Disciplinary Information that Investment Advisers Must Disclose to Clients
1875  Custody or Possession of Clients Funds or Securities
1876  Unlawful, Unethical or Dishonest Conduct or Practices
1877  Agency Cross Transactions
1878   Financial Statements and Reports
1879   Financial Requirements for Investment Advisers
1880   Surety Bondy
1881  Investment Adviser Recordkeeping
1883   Record Retention Schedule
1884  Preservation and Maintenance of Investment Adviser Records
1885   Examination Procedures and Fees
1886  Investment Adviser Opinion and No Action Letters
1887   Reserved
1888   Definitions
 
 
1800 Reserved
 
backdotted line
 
1801  Internet Communications
 
Broker-dealers and agents who use the Internet to distribute information on available products and services through communications made on the Internet directed generally to anyone having access to the Internet, and transmitted through Internet communications shall not be considered to be transacting business “in the District” for purposes of the Securities Act of 2000 (D.C. Law 13-203, 47 DCR 7387) ("the Act"), provided that:
(a) The Internet communication contains a legend in which it is clearly stated that:
(1)  The broker-dealer or agent in question may only transact business in the District if licensed, excluded, or exempted from broker-dealer or agent licensing requirements; and,
 
(2)  Follow-up, individualized responses to persons in the District by the broker-dealer or agent that involve either effecting or attempting to effect transactions in securities, or rendering of personalized investment advice for compensation, will not be made without compliance with broker-dealer or agent licensing requirements, or an applicable exemption or exclusion; and, 
(b) The Internet communication contains a mechanism which includes, but is not limited to, technical “firewalls” or other implemented policies and procedures, designed reasonably to ensure that before any subsequent, direct communication with prospective customers or clients in the District, the broker-dealer and agent are first licensed in the District or qualify for an exemption or exclusion from the licensing requirement; and,
 
(c) The Internet communication is limited to the dissemination of general information on products and services and does not involve either effecting or attempting to effect transactions in securities, or rendering personalized investment advice for compensation in the District over the Internet; and,
 
(d) With respect to agent Internet communications:
(1)  The broker-dealer affiliation of the agent is prominently disclosed within the Internet communication;
 
(2)  The broker-dealer with whom the agent is associated retains responsibility for reviewing and approving the content of any Internet communication by an agent;
 
(3)  The broker-dealer with whom the agent is associated first authorizes the distribution of information on the particular products and services through the Internet communication; and
 
(4)  When disseminating information through the Internet communication, the agent acts within the scope of the authority granted by the broker-dealer.
backdotted line
 
1802  Broker-Dealer and Agent Registration and Licensing 
 
1802.1 Except as otherwise provided in § 1802.3, an application for an initial or renewal license as a broker-dealer or agent, pursuant to Section 203(a) (D.C. Register at 47 DCR 7846) of the Act or a successor’s license as a broker-dealer pursuant to Section 203(a)(5) (D.C. Register at 47 DCR 7846) of the Act, shall be filed with the Department of Insurance and Securities Regulation ("Department"), or any other entity designated by the Department, on application forms provided for that purpose in accordance with the instruction for preparation and execution of the forms.  
 
1802.2 If the information contained in any application form for licensing or renewal or licensing as a broker-dealer or agent or in any amendment thereto is or becomes materially inaccurate or incomplete for any reason, the broker-dealer or agent shall promptly correct or complete the information by amending the application.
 
1802.3 Applications for licenses by broker-dealers and agents who are members of the National Association of Securities Dealers Regulation, Inc. (“NASDR”) shall be filed with the Central Registration Depository (“CRD”) of the NASDR as developed under contract with the North American Securities Administrators Association (“NASAA”), on forms established for the CRD and, in addition thereto, the broker-dealer shall file with the Department completed Broker-Dealer Affidavit, Affidavit of No Sales, and such other information as the Director may require.
 
1802.4 Applications for licenses and annual reports of broker-dealers and agents not members of the NASD shall be filed with the Department on Forms BD, U-4, Broker-Dealer Affidavit and Affidavit of No Sales, and such other information as the Director may require.
 
1802.5 The broker-dealer who files an application for an initial license shall file as part of its application an original statement of financial condition in such detail as to disclose the nature and amount of assets, liabilities, and capital as of a date within thirty (30) days of the application filing date.
 
1802.6 The applicant shall attach to the statement an oath or affirmation that the statement is true and correct to the best of his or her knowledge and belief.
 
1802.7 The oath or affirmation shall be made before a person duly authorized to administer the oath or affirmation.
 
1802.8 If the broker-dealer is a sole-proprietorship, the oath or affirmation shall be made by the proprietor; if a partnership, by a general partner; if a corporation, by a duly authorized officer.
 
1802.9 The schedule of securities furnished as a part of the statement of financial condition shall be considered confidential if bound separately from the balance of the statement.
 
1802.10 Except as provided for in § 1802.9, the schedule of securities shall be available for official use by any official or employee of the United States or any state, by national securities exchanges and national securities associations of which the person filing the statement is a member, and by any other person to whom the Department authorizes disclosure of the information as being in the public interest.
 
backdotted line
 
1803 Examinations
 
1803.1  Each person applying for a license as a sole proprietor broker-dealer or as an agent shall be required to take the appropriate examination for that category.  Examinations designated as appropriate for a category by NASDR shall be deemed appropriate for the purposes of this section.
 
1803.2  The examination referred to in § 1803.1 is not required to be taken by any of the following applicants unless specifically required by the Department:
(a) An applicant who at the time of his or her application is filed is a registered representative, registered with the NASDR, the New York Stock Exchange or the American Stock Exchange;
 
(b) An applicant who has made the required score on an appropriate written qualification examination given by the NASDR; and
 
(c) An applicant who has lawfully and actively engaged in the securities business on a full-time basis for the five(5) years immediately preceding the date on which he or she filed his or her application;
1803.3  The Department may, for good cause shown, waive the requirements of § 1803.1.
1803.4 Without otherwise restricting the discretionary authority granted to the Commissioner of the Department of Insurance and Securities Regulation ("Commissioner") by Section 208 (6) of the Act (D.C. Register at 47 DCR 7852), the Commissioner will consider the factors listed in this subsection in determining whether a waiver from the examination requirements. The following factors are set forth for illustrative purposes only and do not constitute the entire range of considerations that may form the basis for granting or denying a waiver request.
(a)  Whether the applicant has disciplinary history;
 
(b) Whether the applicant has certified to Department staff persons that the applicant has reviewed the act and this title.
 
(c)  Whether the applicant has substantial long-term and continuous experience as a principal, agent or employee, other than in a clerical capacity, of a broker-dealer or investment adviser. Staff persons also will consider whether the applicant has similar experience in a responsible position, other than in a clerical capacity, in the securities, banking, finance or other related business.
 
(d)  Whether the applicant has some continuous experience in a responsible position, other than in a clerical capacity, in the securities, banking, finance or other related business and also possesses educational credentials or professional designations such as one of the following:
(1)  An advanced degree obtained through graduation from a formal degree program of an accredited educational institution with a concentration in economics, finance, mathematics, business, business administration or similar subjects.
 
(2) A license in good standing with the relevant licensing authority as a certified public accountant.
(e)  Whether the applicant is a member of the bar in good standing of any state.
 
(f)  Whether the applicant previously has passed the examination and has remained continuously employed in the securities industry or possesses some employment experience in the securities industry and has not had a significant lapse of this employment as of the date of filing of the application for registration with the Department.
 
backdotted line
 
1804  Filing and Transfer Procedures
 
1804.1 All relevant time periods in the Act for processing of filings will begin running on the first business day after the date the document is received.
 
1804.2 Any electronic method acceptable to the Director of the Securities Bureau ("Director") may be used to make any filings with the Department.  The filing of documents and information using such an electronic method is equivalent to paper filing of documents and information with the Department.
 
1804.3 Filings directed to the Department by means of facsimile will be accepted by the Commissioner as complying with the requirements of the Act and these regulations, provided the filer sends the original signed document to the Department postmarked not later than the next business day after the facsimile transmission. 
 
1804.4 A broker-dealer or an issuer may apply to the Commissioner to transfer its agent’s license in order to transfer the business of the agent to other licensed broker-dealers or issuers. The agent may not conduct the activities of an agent on behalf of the other broker-dealer or issuer until the transferred license is effective.
 
1804.5 A broker-dealer who is not a member of NASDR or an issuer shall transfer an agent’s affiliation from another broker-dealer or issuer by filing with the Department a signed, complete NASDR Form U-4, or its successor, with “DC” checked, and the required fee pursuant to § 1809.

1804.6 A broker-dealer that is a registered with NASDR shall transfer an agent’s affiliation from another NASDR broker-dealer by filing the appropriate application with the CRD, or any successor system, and shall comply with applicable NASDR rules regarding filing requirements, and dates.
 
1804.7 An application filed under this subsection is processed as an initial application in accordance with § 1802.
 
1804.8 A licensed broker-dealer may register a successor by filing with the Department the following:
(a) a current, complete, and signed copy of SEC Form BD, or its successor, with  “DC” checked; and
 
(b)  a list of licensed agents associated or to be associated with the successor broker-dealer;
1804.9 If the successor is a broker-dealer who is also licensed with NASDR, the application for transfer of agents must be filed and processed through the CRD system, or any successor system.
 
1804.10 If a broker-dealer succeeds to and continues the business of another broker-dealer, the license of the predecessor broker-dealer is effective as the license of the successor broker-dealer for sixty (60) days after that succession or until the last day of the calendar year, whichever is sooner, but only if the successor broker-dealer has filed the SEC Form BD, or its successor, with the Department within thirty (30) days after the succession or before the last day of the calendar year, whichever occurs earlier.
 
1804.11 If a broker-dealer partnership that is not licensed with the Commissioner succeeds to and continues the business of a predecessor partnership that was licensed as a broker-dealer and files an SEC Form BD, or its successor, with the Commissioner to reflect changes in the partnership the Commissioner will treat a SEC Form BD, or its successor, as an application for license. The Commissioner will take this action even though the form filed may be designated as an amendment to an existing license of the predecessor partnership.
 
1804.12 A successor broker-dealer effecting a mass transfer of agents licenses pursuant to Section 205 of the Act (D.C. Register at 47 DCR 7848) shall be exempt from the fee requirement of § 1809.
 
backdotted line
 
1805  Incomplete or Deficient Applications
 
1805.1 An application for license or a renewal as an agent or broker-dealer shall be deemed incomplete for purposes of Section 203 of the Act (D.C. Register at 47 DCR 7846) if it omits required documents or material facts.
 
1805.2  If the Director finds that a registrant's application contains a misrepresentation or omits a document or material fact required, he or she shall notify the applicant of the deficiency by letter.
 
1805.3 A deficiency letter shall require the applicant to perfect the application within twenty-one (21) days after issuance of the deficiency letter.
 
1805.4  A deficiency letter shall postpone the effectiveness of the applicant's license application for thirty (30) days after the applicant perfects the application.
 
1805.5 The Director may accelerate the effective date of a license once the Director determines that the application is complete and that all applicable requirements are satisfied. 
 
backdotted line
 
1806 Reapplication for an Agent or Broker-Dealer License
 
1806.1 An agent or broker-dealer applicant whose application was denied under Section 207 of the Act (D.C. Register at 47 DCR 7849) may not reapply for licensing until one (1) year after the initial application was acted upon, unless the Director in his discretion declares otherwise.
 
1806.2 An individual who has not been licensed in any jurisdiction for a period of two (2) years shall be required to comply with the examination requirements of § 1803.
 
backdotted line
 

1807 Termination and Withdrawal of Registration as an Agent of a Broker-Dealer  
 
1807.1 Every broker-dealer shall promptly file with the Department, through the CRD on From U-5, a notice of termination of employment of any person registered in the District as an agent with such broker-dealer in the District, and shall also furnish the reason or reasons for such termination.
 
1807.2 When a licensed agent withdraws, cancels, or otherwise terminates its license, or when the association between the agent and broker-dealer is otherwise terminated for any reason, notice of such fact shall be filed promptly by the agent with the Department on the forms or in the manner prescribed below.
 
1807.3 A broker-dealer which is a member of the NASDR shall file notice of any withdrawals, cancellations, or terminations of an agent’s license with the Department through the CRD.  A broker-dealer which is not a member of NASDR shall file any notice required by this section with the Department.
 
1807.4 The Commissioner, in his or her discretion, may institute a disciplinary proceeding pursuant to Section 207 of the Act (D.C. Register at 47 DCR 7849) after the effective date of a termination or withdrawal of a license, as provided in Section 209 of the Act (D.C. Register at 47 DCR 7852).
 
1807. 5 A broker-dealer shall be responsible for the acts, practices, and conduct of licensed agents in connection with the purchase and sale of securities until such time as they have been properly terminated as provided in these regulations; and such broker-dealer may be subject disciplinary action pursuant to Section 207 of the Act, for such agents as have been terminated but for whom the appropriate termination notices have not been filed at date of license renewal.
 
1807.6 The forms to be utilized for providing notice to the Department required by § 1807.1 are:
(a)  Uniform Request for Broker Dealer Withdrawal (Form BDW) (Revised 8/99); or
 
(b)  Uniform Termination Notice for Securities Industry Registration (Form U-5) (Revised 8/99).
 
backdotted line

1808  Fingerprints
 
1808.1 Each broker-dealer applying for an initial license as sole proprietor, and each person applying for a license as an agent shall be fingerprinted.
 
1808.2 Except as provided in § 1808.3, fingerprinting shall not be required of those persons who have been fingerprinted in compliance with the provisions of Securities and Exchange Commission Rule 17f-2 (Subsection 240.17f-2 of CFR 313).
 
1808.3 The Director may, in his/her discretion, require fingerprinting of any applicants for renewal of licenses. 
 
1808.4 All fingerprinting shall be clearly legible and shall be recorded on the forms as ordered and currently in use by the Federal Bureau of Investigation.
 
backdotted line
 
1809  Fees
 
1809.1  The filing fees shall be as follows:
(a) For initial and renewal licenses of each broker-dealer, the fee shall be two hundred and fifty dollars ($ 250);
 
(b) For initial and renewal license of each agent, the fee shall be forty-five dollars ($ 45);
 
(c) For transfer of an agent's license, the fee shall be forty-five dollars ($ 45);
 
(d) For processing of fingerprints, the fee shall be twenty-five dollars ($ 25); and
1809.2  Fees paid pursuant to this section shall be paid directly to NASDR.  However, any broker-dealer not a member of NASDR shall pay the fees pursuant to this section to the Commissioner, made payable to the "D.C. Treasurer" and shall be sent with the application for a license, or other request for services as set forth in these regulations, to the Department of Insurance and Securities Regulation, 810 First Street, N.E., Suite 601, Washington, D.C. 20002.
 
1809.3 All payments of fees, except for payment of civil penalties under Section 602 (b)(4) of the Act (D.C. Register at 47 DCR 7877) as set forth below, shall be made by check, money order, United States postal money order, certified check, bank cashier’s check, credit card, bank money order, or any manner of electronic transfer of funds acceptable to the Commissioner, payable to the “D.C. Treasurer”. 
 
1809.4 No third party check or money order endorsed over to the “District of Columbia” shall be accepted as payment of any fee. 
 
1809.5 All payments for civil penalties under Section 602 of the Act (D.C. Register at 47 DCR 7877) shall be made by United States postal money order, certified check or bank cashier’s check, payable to the “D.C. Treasurer”. 
 
1809.6 Any person whose payment of fees is returned to the Department due to insufficient funds or for a similar reason shall pay to the District the amount of fee owed plus an additional fee in the amount of twenty-five dollars ($25.00) for each payment returned.
 
1809.7 The Director shall require any person to make payment of fees in the form of a United States postal money order, certified check, bank cashier’s check or bank money order if any previous payment of fees has been returned to the Department due to insufficient funds or for a similar reason.
 
backdotted line
 
1810  Ratio of Aggregate Indebtedness to Net Capital
 
1810.1 No broker-dealer licensed or required to be licensed under the Act shall permit its aggregate indebtedness to all persons to exceed the ratio of its net capital as set forth in Rule 15c3-1, as amended, (§ 240.15c3-1 of 17 CFR 217) under the Securities Exchange Act of 1934.
 
1810.2  The broker-dealer shall also comply with the provisions of Customer Protection-Reserves and Custody of Securities Rule 15c3-3, as amended, (§ 240.15c3-3 of 17 CFR 255) under the Securities Exchange Act of 1934.
 
1810.3  The provisions of this section shall not apply to those persons who are exempt from Rule 15c3-1, as amended, (§ 240.15c3-1 of 17 CFR 217) under the Securities Exchange Act of 1934.
 
backdotted line
 
1811  Minimum Net Capital
 
1811.1  Each broker-dealer licensed or required to be licensed under the Act shall have and maintain minimum net capital as required by Rule 15c3-1, as amended, (§ 240.15c3-1 of 17 CFR 217) under the Securities Exchange Act of 1934.
 
1811.2  For the purposes of computing "Minimum Net Capital," net capital shall be computed as described in Rule 15c3-1, as amended, (§ 240.15c3-1 of 17 CFR 217) under the Securities Exchange Act of 1934.
 
backdotted line
 
1812 Surety Bond
 
1812.1  Each agent of an issuer shall, as set forth in this section, post on the prescribed form, a surety bond issued by a corporate surety company licensed to do business in the District.
 
1812.2  Each agent of an issuer licensed or applying for licensing under the Act shall post a surety bond in an amount of ten thousand dollars ($10,000).
 
1812.3  The surety bond required by § 1812 shall not apply for agents representing issuers having a net worth in excess of five hundred thousand dollars ($ 500,000).
 
1812.4  Each issuer claiming exemption pursuant to § 1812.3 shall file with and as a part of any agent application the following documents:
(a) A detailed original document of financial condition which discloses the nature and the amount of assets and liabilities; and
 
(b)  The net worth of the issuer as of the date within thirty (30) days of the date on which the statement is filed.
1812.5  The issuer shall attach to the statement an oath or affirmation that the statement is true and correct to the best of its knowledge and belief.
 
1812.6  The oath or affirmation shall be made before a person duly authorized to administer the oath or affirmation.
 
1812.7  If the issuer is a sole proprietorship, the oath or affirmation shall be made by the proprietor; if a partnership, by a general partner; if a corporation, by a duly authorized officer.
 
1812.8  Upon a written request from the applicant or licensee, the Department may, when it is necessary or appropriate, in the public interest and consistent with the protection of investors, and for good cause shown, waive the bonding requirement.
 
1812.9  The text of the surety bond form as required by § 1812.1 shall read as follows:
 
SURETY BOND
 
That ___ as Principal, ___ a Corporation, incorporated under the laws of ___ and licensed to do business in the District of Columbia are held and firmly bound to the Department of Insurance and Securities Regulation of the District of Columbia for the use and benefit of any persons damaged by any breach of this obligation in the sum of $ 10,000 for the payment of which sum we bind ourselves, or heirs, executors, administrators, successors and assigns, jointly and severally by these presents. The conditions of the bond are as follows:
(1) The above-mentioned principal has applied or will apply for a license as agent of an issuer, or is licensed as agent of an issuer under the provisions of Section 101 of the Act (D.C. Register at 47 DCR 7837);
 
(2) The above named principal is required to file a surety bond in accordance with the provisions of Section 203 (g)(1)(A) of the Act (D.C. Register at 47 DCR 7847), and § 1810.1;
 
(3) This bond is a continuous obligation and shall cover the full period or periods of licensing of the principal, including initial and renewal licensing;
 
(4) The surety shall not be obligated to this bond unless the principal fails to account for all money and securities coming into its possession for the benefit of investors, or fails to discharge all obligations imposed on it by the Act and the rules adopted thereunder;
 
(5) The liability of the surety for any one or more claims by any one or more persons shall not be cumulative and shall not exceed in the aggregate the sum of this bond;
 
(6) Any person or persons, including the Department, who have cause of action arising under the Act, or any provision of this bond, may bring suit on this bond;
 
(7) In the event that either the principal or the surety, or both, are served with notice of any suit on this bond, the person served with the notice shall immediately give written notice of the filing of the action to the Department of Insurance and Securities Regulation of the District of Columbia; and
 
(8) No suit may be maintained to enforce any liability on the bond unless brought within two years after the sale or other act upon which the liability is based.
 
backdotted line
 
1813  Consent to Service of Process
 
Pursuant to Section 706 of the Act (D.C. Register at 47 DCR 7883), each broker-dealer and each agent shall file with its initial application for license an irrevocable consent to service of process on the form provided for that purpose, appointing the Commissioner or his or her successor in office to be the person's attorney to receive service of any lawful process in any non-criminal suit, action, or proceeding against the person or his or her successor, executor, or administrator which shall arise, after the consent has been filed, under the Act or any rule or order thereunder, with the same force and validity as if served personally on the person filing the consent.
 
backdotted line
 
1814   Filing of a Financial Statement
 
1814.1 Each licensed broker-dealer shall annually file with the Department, or, subject to the conditions set forth in § 1814.2 of this section, with the Commissioner, on a calendar or fiscal year basis, a financial report (1) audited by an independent public accountant or independent certified public accountant meeting the qualifications of § 1815, and (2) containing the information required by Securities and Exchange Commission Rule 17a-5(d), 17 C.F.R. §240.17a-5(d).  The report shall be filed not more than 90 days following the end of the calendar or fiscal year.  If the date of the filing exceeds such 90-day requirement, an unaudited statement similar in all respects shall also be filed and shall not be dated more than 90 days prior to the filing.
 
1814.2 A licensed broker-dealer shall be exempt from the annual financial report filing requirement described in § 1814.1, and shall instead file its financial report with the NASDR, provided the broker-dealer is in compliance with the net capital requirements in §§ 1810 and 1811.
 
backdotted line
 
1815  Qualifications of Accountants
 
1815.1  The Commissioner shall not recognize any person as a certified public accountant who is not duly registered and in good standing under the laws of his or her place of residence or principal office.
 
1815.2  The Commissioner shall not recognize any person as a public accountant who is not in good standing and entitled to practice under the laws of his or her place of residence of principal office.
 
1815.3  The accountant's certificate shall contain the information specified in §§ 1815.4 through 1815.7.
 
1815.4  The certificate shall be dated, signed, and shall identify without detailed enumeration the items of the report covered by the certificate.
 
1815.5  The certificate shall have a reasonably comprehensive statement as to the scope of the audit made, including a statement as to the following items:
(a) Whether the accountant reviewed the procedures followed for safeguarding the securities of customers;
 
(b) Whether, with respect to significant items in the report covered by the certificate, any auditing procedures generally recognized as normal have been omitted, including a specific designation of the procedures and of the reasons for their omission;
 
(c) Whether the audit was made in accordance with generally acceptable auditing standards applicable in the circumstances; and
 
(d)  Whether the audit omitted any procedure considered necessary by the accountant under the circumstances of the particular case.
1815.6  Nothing in this section shall be construed to imply authority for the omission of any procedure which independent accountants would ordinarily employ in the course of an audit made for the purpose of expressing the opinions required under § 1815.7.
 
1815.7  The accountant's certificate shall state clearly the opinion of the accountant with respect to the financial statement covered by the certificate and the accounting principles and practices reflected therein.
 
1815.8  Any matters to which the accountant takes exception shall be clearly identified; the exception shall be specifically and clearly stated; and, to the extent practicable, the effect of each exception on the related item of the report shall be given.
 
backdotted line
 
1816-1817 Reserved
 
 
backdotted line
 

1818 Financial and Disciplinary Information that Broker-Dealers Must Disclose to Clients
 
1818.1 A broker-dealer shall promptly disclose in writing the financial and disciplinary history of an agent employed or associated with the broker-dealer upon the request of a current or prospective client.  Disclosure of financial and disciplinary history shall be consistent with the provisions of this section. 
 
1818.2 It shall constitute a dishonest practice within the meaning of Section 207(a) of the Act (D.C. Register at 47 DCR 7849) for any broker-dealer to fail to disclose to any client or prospective client in the District all material facts pertaining to its agents that is required to be disclosed to NASDR or other SRO with respect to:
(a) A financial condition of the broker-dealer that is reasonably likely to impair the ability of the broker-dealer to meet contractual commitments to clients. 
 
(b) A legal or disciplinary event that is material to an evaluation of the broker-dealer’s or their representative’s integrity or ability to meet contractual commitments to clients.
 
(c) A failure to comply with any arbitration award issued in connection with doing business as a broker-dealer or agent.
1818.3 It shall constitute a rebuttable presumption that the following legal or disciplinary allegations involving the broker-dealer, or agent (hereinafter referred to a “person”), that were not resolved in the person’s favor or subsequently reversed, suspended, or vacated are material within the meaning of this section for a period of 10 years from the time of the event.  No affirmative or negative presumption of materiality shall be created under this section for events not specifically set forth in this subsection.
(a) A criminal or civil action in a court of competent jurisdiction in which the person:
(1) Was convicted or pleaded guilty or nolo contendere (“no contest”) to a felony or misdemeanor, or is the named subject of a pending criminal proceeding (any of the foregoing referred to hereafter as “action”), and such action involved: an investment related business; fraud, false statements, or omissions; wrongful taking of property; or bribery, forgery, counterfeiting, or extortion;
 
(2) Was found to have been involved in a violation of an investment-related statute or rule; or
 
(3) Was the subject of any order, judgment, or decree permanently or temporarily enjoining the person or otherwise limiting the person from engaging in any investment related activity.
(b) An administrative proceeding before the SEC, the Department, or any federal or state agency (any of the foregoing being referred to hereafter as “agency”) in which the person:
(1) Was found to have caused an investment related business to lose its authorization to do business; or
 
(2) Was found to have been involved in a violation of an investment-related statute or rule, or was the subject of an order by the agency denying, suspending, or revoking the authorization to act in, or barring or suspending the person’s association with, an investment-related business; or otherwise significantly limiting the person’s investment-related activities.
(c) A Self Regulatory Organization (“SRO”) proceeding in which the person:
(1) Was found to have caused an investment-related business to lose its authorization to do business; or
 
(2) Was found to have been in violation of the SRO’s rules and was the subject of an order by the SRO barring or suspending the person from membership or from association with other members, or expelling the person from membership; fining the person more than $2,500; or otherwise significantly limiting the person’s investment-related activities.
1818.4 For purposes of calculating the 10-year period during which events are presumed to be material under these regulations, the date of the reportable event shall be the date on which the final order, judgment, or decree was entered, or the date on which any rights of appeal from preliminary orders, judgments, or decrees expired.
 
backdotted line
 

1819 Practices Deemed Unethical or Dishonest For Broker-Dealers and Agents
 
1819.1 Pursuant to the authority of Section 207(a)(9) of the Act (D.C. Register at 47 DCR 7851), each broker-dealer and agent registered in the District is required to observe high standards of commercial honor and just and equitable principles of trade in the conduct of their business. The acts and practices described this section, among others, are considered contrary to such standards and may constitute grounds for denial, suspension or revocation of registration or such other action authorized by the Act.
 
1819.2 For the purposes of Section 207(a)(9) of the Act (D.C. Register at 47 DCR 7851), dishonest or unethical practices by a broker-dealer shall include, but not be limited to, the following conduct:
(a)  Engaging in an unreasonable and unjustifiable delay in the delivery of securities purchased by any of its customers or in the payment, upon request, of free credit balances reflecting completed transactions of any of its customers, or failing to notify customers of their right to receive possession of any certificate of ownership to which they are entitled;
 
(b)  Inducing trading in a customer’s account that is excessive in size or frequency in view of the customer’s investment objective, level of sophistication in investments, and financial situation and needs;
 
(c)  Recommending a transaction without reasonable grounds to believe that such transaction is suitable for the customer in light of the customer’s investment objective, level of sophistication in investments, financial situation and needs, and any other information material to the investment;
 
(d)  Executing a transaction on behalf of a customer without prior authorization to do so;
 
(e)  Exercising any discretionary power in effecting a transaction for a customer’s account without first obtaining written discretionary authority from the customer, unless the discretionary power relates solely to the time and/or price for the execution of orders;
 
(f)  Executing any transaction in a margin account without securing from the customer a properly executed written margin agreement promptly after the initial transaction in the account;
 
(g)  Failing to segregate and identify customer’s free securities or securities held in safekeeping;
 
(h)  Hypothecating a customer’s securities without having a lien thereon unless the broker-dealer secures from the customer a properly executed written consent promptly after the initial transaction, except as permitted by SEC regulations;
 
(i)  Entering into a transaction with or for a customer at a price not reasonably related to the current market price of the security or receiving an unreasonable commission or profit (commissions or profits equal to 10% or more of the price of a security are presumed to be unreasonable);
 
(j)  Failing to furnish to a customer purchasing securities in an offering, no later than the date of confirmation of the transaction, either a final prospectus or a preliminary prospectus and an additional document, which, together with the preliminary prospectus, includes all information set forth in the final prospectus;
 
(k)  Charging unreasonable and inequitable fees for services performed, including miscellaneous services such as collection of monies due for principal, dividends or interest, exchange or transfer of securities, appraisals, safekeeping, or custody of securities and other services related to its securities business;
 
(l)  Charging any fee for which no notice is given to the customer, and consent obtained, prior to the event incurring the fee;
 
(m)  Offering to buy from or sell to any person any security at a stated price, unless such broker-dealer is prepared to purchase or sell, as the case may be, at such price and under such conditions as are stated at the time of such offer to buy or sell;
 
(n)  Representing that a security is being offered to a customer “at the market” or a price relevant to the market price, unless such broker-dealer knows or has reasonable grounds to believe that a market for such security exists other than that made, created or controlled by such broker-dealer, or by any person for whom he is acting or with whom he is associated in such distribution, or any person controlled by, controlling or under common control with such broker-dealer;
 
(o)  Effecting any transaction in, or inducing the purchase or sale of, any security by means of any manipulative or deceptive device, practice, plan, program, design or contrivance, that may include but not be limited to:
(1)  Effecting any transaction in a security that involves no change in the beneficial ownership thereof;
 
(2)  Entering an order or orders for the purchase or sale of any security with the knowledge that an order or orders of substantially the same size, at substantially the same time and substantially the same price, for the sale of any such security, has been or will be entered by or for the same or different parties for the purpose of creating a false or misleading appearance of active trading in the security or false or misleading appearance with respect to the market for the security; provided, however, nothing in this subparagraph shall prohibit a broker-dealer from entering bona fide agency cross transactions for its customers; or
 
(3)  Effecting, alone or with one or more other persons, a series of transactions in any security creating actual or apparent active trading in such security or raising or depressing the price of such security for the purpose of inducing the purchase or sale of such security by others; 
(p)  Guaranteeing a customer against loss in any securities account of such customer carried by the broker-dealer or in any securities transaction effected by the broker-dealer with or for such customer;
 
(q)  Publishing or circulating or causing to be published or circulated, any notice, circular, advertisement, newspaper article, investment service, or communication of any kind that purports to report any transaction as a purchase or sale of any security, unless such broker-dealer believes that such transaction was a bona fide purchase or sale of such security; or that purports to quote the bid price or asked price for any security, unless such broker-dealer believes that such quotation represents a bona-fide bid for, or offer of, such security;
 
(r)  Using any advertising or sales presentation in such a fashion as to be deceptive or misleading. An example of such practice would be a distribution of any nonfactual data, material, or presentation based on conjecture, unfounded or unrealistic claims or assertions in a brochure, flyer, or display by words, pictures, graphs or otherwise designed to supplement, detract from, supersede or defeat the purpose or effect of any prospectus or disclosure;
 
(s)  Failing to disclose that the broker-dealer is controlled by, controlling, affiliated with or under common control with the issuer of any security before entering into any contract with or for a customer for the purchase or sale of such security, and, if such disclosure is not made in writing, it shall be supplemented by the giving or sending of written disclosure at or before the completion of the transaction;
 
(t)  Failing to make a bona fide public offering of all the securities allotted to a broker-dealer for distribution, whether acquired as an underwriter or a selling group member, or from a member participating in the distribution as an underwriter or selling group member;
 
(u)  Failing or refusing to furnish a customer, upon reasonable request, information to which he is entitled, including: 
(1)  with respect to a security recommended by the broker-dealer, material information that is reasonably available; and
 
(2)  a written response to any written request or complaint;
(v)  Making a recommendation that one customer buy a particular security and that another customer sell that security, where the broker-dealer acts as a principal and such recommendations are made within a reasonably contemporaneous time period, unless individual suitability considerations or preferences justify the different recommendations;
 
(w)  Where the broker-dealer holds itself out as a market maker in a particular security, or publicly quotes bid prices in a particular security, failing to buy that security from a customer promptly upon the customer’s request to sell;
 
(x)  Recommending a security to its customers without conducting a reasonable inquiry into the risks of that investment or communicating those risks to its agents and its customers in a reasonably detailed manner and with such emphasis as is necessary to make the disclosure meaningful;
 
(y)  Representing itself as a financial or investment planner, consultant, or adviser, when the representation does not fairly describe the nature of the services offered, the qualifications of the person offering the services, and the method of compensation for the services;
 
(z)  Falsifying any record or document or failing to create or maintain any required record or documents;
 
(aa) A broker-dealer shall not enter into any contract with a customer if the contract contains any condition, stipulation or provision binding the customer to waive any rights under the Act, or any rule or order thereunder. Any such condition, stipulation or provision is void;
 
(bb)  Violating any standard in the conduct rules promulgated by the NASD; or
 
(cc)  Aiding or abetting any of the conduct listed above.
1819.3 For the purposes of Section 207(a)(9) of the Act (D.C. Register at 47 DCR 7851), unethical or dishonest practices by an agent or an issuer agent shall include, but not be limited to, the following conduct:
(a)  Engaging in the practice of lending or borrowing money or securities from a customer, or acting as a custodian for money, securities or an executed stock power of a customer;
 
(b)  Effecting securities transactions not recorded on the regular books or records of the broker-dealer that the agent represents, unless the transactions are authorized in writing by the broker-dealer prior to execution of the transaction;
 
(c)  Establishing or maintaining an account containing fictitious information in order to execute transactions that would otherwise be prohibited;
 
(d)  Sharing directly or indirectly in profits or losses in the account of any customer without the written authorization of the customer and the broker-dealer that the agent represents;
 
(e)  Dividing or otherwise splitting the agent’s commissions, profits or other compensation from the purchase or sale of securities with any person not also registered as an agent for the same broker-dealer or for a broker-dealer under direct or indirect common control;
 
(f)  Where a recommendation is made that an unsophisticated customer purchase an over-the-counter security that:
(1)  trades sporadically or in small volume; and
 
(2)  is not traded on any United States securities exchange (excluding the Spokane Exchange) or on the NASDAQ National Market System, failing to inform the customer that he may not be able to find a buyer if the customer would subsequently want to sell the security; 
(g)  Where a recommendation is made to purchase an over-the-counter security in which the asked price is greater than the bid by 25 percent or more, failing to inform the customer of the bid and the asked prices and of the significance of the spread between them should the customer wish to resell the security;
 
(h)  Using excessively aggressive or high pressure sales tactics, such as repeatedly telephoning and offering securities to individuals who have expressed disinterest and have requested that the calls cease, or using profane or abusive language, or calling prospective customers at home at an unreasonable hour at night or in the morning;
 
(i)  Conducting or facilitating securities transactions outside the scope of the agent’s relationship with his broker-dealer employer unless he has provided prompt written notice to his employer;
 
(j)  Acting or registering as an agent of more than one broker-dealer without giving written notification to and receiving written permission from all such broker-dealers; or
 
(k)  Holding himself out as an objective investment adviser or financial consultant without fully disclosing his financial interest in a recommended securities transaction at the time the recommendation is made;
 
(l)  Engaging in any of the conduct specified in § 1819.2; or
 
(m)  Aiding or abetting any of the conduct listed in this subsection or § 1819.2.
1819.4 For purposes of Section 207 (a)(9) of the Act (D.C. Register at 47 DCR 7851) in connection with the sale of investment company shares, dishonest or unethical practices by a broker-dealer, agent or issuer agent shall include, but not be limited to, the following conduct:
(a)  In connection with the offer or sale of investment company shares, failing to adequately disclose to a customer all sales charges, including asset based and contingent deferred sales charges, which may be imposed with respect to the purchase, retention or redemption of such shares;
 
(b)  In connection with the offer or sale of investment company shares, stating or implying to a customer, either orally or in writing, that the shares are sold without a commission, are “no load” or have “no sales charge” if there is associated with the purchase of the shares a front-end loan, a contingent deferred sales load, a SEC Rule 12b-1 fee or a service fee which exceeds .25 percent of average net fund assets per year, or in the case of closed-end investment company shares, underwriting fees, commissions or other offering expenses;
 
(c)  In connection with the offer or sale of investment company shares, failing to disclose to a customer any available sales charge discount on the purchase of shares in dollar amounts at or above a breakpoint or the availability of a letter of intent feature which will reduce the sales charges to the customer;
 
(d)  In connection with the offer or sale of investment company shares, recommending to a customer the purchase of a specific class of investment company shares in connection with a multi-class sales charge or fee arrangement without reasonable grounds to believe that the sales charge or fee arrangement associated with such class of shares is suitable and appropriate based on the customer’s investment objectives, financial situation and other securities holdings, and the associated transaction or other fees;
 
(e)  In connection with the offer or sale of investment company shares, recommending to a customer the purchase of investment company shares which results in the customer simultaneously holding shares in different investment company portfolios having similar investment objectives and policies without reasonable grounds to believe that such recommendation is suitable and appropriate based on the customer’s investment objectives, financial situation and other securities holdings, and any associated transaction charges or other fees;
 
(f)  In connection with the offer or sale of investment company shares, recommending to a customer the liquidation or redemption of investment company shares for the purpose of purchasing shares in a different investment company portfolio having similar investment objectives and policies without reasonable grounds to believe that such recommendation is suitable and appropriate based on the customer’s investment objectives, financial situation and other securities holdings and any associated transaction charges or other fees;
 
(g)  In connection with the offer or sale of investment company shares, stating or implying to a customer, either orally or in writing, the fund’s current yield or income without disclosing the fund’s most recent average annual total return, calculated in a manner prescribed in SEC Form N-1A, for one, five and ten year periods and fully explaining the difference between current yield and total return; provided, however, that if the fund’s registration statement under the Securities Act of 1933 has been in effect for less than one, five, or ten years, the time during which the registration statement was in effect shall be substituted for the periods otherwise prescribed;
 
(h)  In connection with the offer or sale of investment company shares, stating or implying to a customer, either orally or in writing, that the investment performance of an investment company portfolio is comparable to that of a savings account, certificate of deposit or other bank deposit account without disclosing to the customer that the shares are not insured or otherwise guaranteed by the Federal Deposit Insurance Corporation or any other government agency and the relevant differences regarding risk, guarantees, fluctuation of principal and/or return, and any other factors which are necessary to ensure that such comparisons are fair, complete and not misleading;
 
(i)  In connection with the offer or sale of investment company shares, stating or implying to a customer, either orally or in writing, the existence of insurance, credit quality, guarantees or similar features regarding securities held, or proposed to be held, in the investment company’s portfolio without disclosing to the customer other kinds of relevant investment risks, including but not limited to, interest rate, market, political, liquidity, or currency exchange risks, which may adversely affect investment performance and result in loss and/or fluctuation of principal notwithstanding the creditworthiness of such portfolio securities;
 
(j)  In connection with the offer or sale of investment company shares, stating or implying to a customer, either orally or in writing, (i) that the purchase of such shares shortly before an ex-dividend date is advantageous to such customer unless there are specific, clearly described tax or other advantages to the customer, or (ii) that a distribution of long-term capital gains by an investment company is part of the income yield from an investment in such shares;
 
(k)  In connection with the offer or sale of investment company shares, making representations to a customer, either orally or in writing, that the broker-dealer or agent knows or has reason to know are based
in whole or in part on information contained in dealer-use-only material which has not been approved for public distribution; or
 
(l)  Aiding or abetting any of the conduct listed above.
1819.5 In connection with the offer or sale of investment company shares, the delivery of a prospectus shall not be dispositive that the broker-dealer or agent has fulfilled the duties set forth in the § 1819.4.
 
1819.6 The conduct set forth in this section is not exclusive.  Engaging in other conduct such as forgery, embezzlement, theft, exploitation, nondisclosure, incomplete disclosure or misstatement of material facts, manipulative or deceptive practices, or aiding or abetting any unethical practice, shall be deemed an unethical business practice and shall also be grounds for denial, suspension or revocation of the broker-dealer’s or agent’s license.
 
backdotted line
 

1820  Recordkeeping Requirements
 
1820.1  Any broker-dealer maintaining books and records pursuant to SEC or NASDR rules shall be deemed to be in compliance with this section.  Any broker-dealer not in compliance with SEC or NASDR books and records rules shall make and keep current books, records, and other documents relating to business conducted in the District as specified in this section.
 
1820.2  The broker-dealer shall keep blotters (or other records or original entry) containing an itemized daily record of the following information:
(a) The purchases and sales of securities;
 
(b) The receipts and deliveries of securities (including certificate numbers);
 
(c)  The disbursements of cash and all other debits and credits;
 
(d)  The account for which each transaction was effected;
 
(e)  The name and amount of securities;
 
(f)  The unit and aggregate purchase of the sale price, if any; and
 
(g)  The trade date, and the name or other designation of the person from whom purchased or received or to whom sold or delivered;
1820.3  The broker-dealer shall keep ledgers (or other records) reflecting all assets and liabilities, income and expenses, and capital accounts.
 
1820.4  The broker-dealer shall keep ledger accounts (or other records), itemizing separately each cash and margin account of every customer and of the broker-dealer and partners in the following manner:
(a) All purchases, sales, and receipts;
 
(b) All deliveries of securities and commodities for the account; and
 
(c) All other debits and credits to the account.
1820.5  The broker-dealer shall keep ledgers (or other records) reflecting the following:
(a)  Securities in transfer;
 
(b)  Dividends and interest received;
 
(c)  Securities borrowed and securities loaned;
 
(d) Monies borrowed and monies loaned (together with a record of the collateral and any substitutions in the collateral); and
 
(e)  Securities failed to receive and failed to deliver.
1820.6  The broker-dealer shall keep a securities record or ledger reflecting separately for each security, as of the clearance dates, all "long" or "short" positions (including securities in safekeeping) carried by the broker-dealer for his or her account or for the account of his or her customers or partners and showing the location of all securities long and the off-setting position to all securities short, and in all cases the name or designation of the account in which each position is carried.
 
1820.7  The broker-dealer shall keep a memorandum of each brokerage order, and of any other instruction given or received for the purchase or sale of securities, whether executed or unexecuted.
 
1820.8  The broker-dealer's memorandum shall show the following:
(a)  The terms and conditions of the order or instructions;
 
(b)  Any modification or cancellation;
 
(c)  The account for which entered;
 
(d)  The time of entry;
 
(e)  The price at which executed; and
 
(f)  To the extent feasible, the time of execution or cancellation.
1820.9  Records of orders entered into the ledger pursuant to the exercise of discretionary power by the broker-dealer, or any employee, shall be so designated.
 
1820.10  For the purposes of §§ 1820.7 and 1820.8, the term "instruction" shall be considered to include instructions between partners and employees of a broker-dealer.
 
1820.11  The broker-dealer shall keep a memorandum of each purchase of securities for the account of the broker-dealer showing the price and, to the extent feasible, the time of execution.
 
1820.12  The broker-dealer shall keep copies of all purchases and sales of securities and copies of notices of all other debits and credits for securities, cash, and other items for the account of customers and partners of the broker-dealers.
 
1820.13  The broker-dealer shall keep with respect to each cash and margin account, the name and address of the beneficial owner of the account; and in the case of a margin account, the signature of the owner.  Provided, that in the case of a joint account or the account of a corporation, the records are required only with respect to the person or persons authorized to transact business for the account.
 
1820.14  The broker-dealer shall keep a record of all puts, calls, spreads, straddles, and other options in which the broker-dealer has any direct or indirect interest or which the broker-dealer has granted or guaranteed, containing at least an identification of the security and the number of units involved.
 
1820.15  The broker-dealer shall keep a record of the proof of money balances of all ledger accounts in the form of trial balances.
 
1820.16  The broker-dealer shall keep a record that shows, over a three (3) month period, the computations of the minimum net capital and ratio of aggregate indebtedness to net capital as of the trial balance date pursuant to § 1810; Provided, that any member of an exchange whose members are exempted from § 1810 by § 1810.3 shall make a record of the computation of the ratio of aggregate indebtedness to net capital as of the trail balance date in accordance with the capital rules of at least one (1) of the exchanges listed in which it is a member.
 
1820.17  The broker-dealer shall prepare the trial balances once each month, and shall prepare the computations of minimum net capital and the ratio of aggregate indebtedness to net capital in accordance with SEC regulations.
 
backdotted line
 
1821  Employment Records
 
1821.1  Any broker-dealer maintaining employment records pursuant to SEC or NASDR rules shall be deemed to be in compliance with this section.  Any broker-dealer not in compliance with SEC or NASDR employment records rules shall make and keep employment records, and other documents relating to business conducted in the District as specified in this section, and shall keep a copy of the questionnaire or application for employment executed by each "associated person" of the broker-dealer.
 
1821.2  The questionnaire or application shall be approved in writing by an authorized representative of the broker-dealer and shall contain at least the following information with respect to the associated person:
(a) His or her name, address, social security number, and the starting date of his or her employment or other association with the broker-dealer;
 
(b) His or her date of birth;
 
(c) The educational institutions attended by him or her and whether or not he or she graduated therefrom;
 
(d) A complete, consecutive statement of all his or her business connections for at least the preceding ten (10) years, including his or her reason for leaving each prior employment, and whether the employment was part-time or full-time;
 
(e) A record of any denial of membership or registration, and of any disciplinary action taken, or sanction imposed, upon him or her by any federal or state agency, or by any national securities exchange or national securities association, including any finding that he or she was a cause of any disciplinary action or had violated any law;
 
(f) A record of any denial, suspension, expulsion or revocation of membership or registration of any broker-dealer with which he or she was associated in any capacity when the action was taken;
 
(g) A record of any permanent or temporary injunction entered against him or her or any broker-dealer with which he or her was associated in any capacity at the time the injunction was entered;
 
(h) A record of any arrests, indictments or convictions for any felony or any misdemeanor, except minor traffic offenses, of which he or she has been the subject;
 
(i)  A record of any other name or names by which he or she has been known or which he or she has used.  Provided, that if the associated person has been registered as a registered representative of the broker-dealer with, or his or her employment has been approved by, the NASD, or the American Stock Exchange, the New York Stock Exchange, the Pacific Coast Stock Exchange, or the Philadelphia Stock Exchange, then retention of a full, correct, and complete copy of any and all application for the registration or approval shall be considered to satisfy the requirements of this subsection.
 
backdotted line
 
1822  Customer Records and Complaints
 
1822.1  Any broker-dealer maintaining customer records and complaints pursuant to SEC or NASDR rules shall be deemed to be in compliance with this section.  Any broker-dealer not in compliance with SEC or NASDR customer records and complaints records rules shall make and keep customer records and complaints, and other documents relating to business conducted in the District as specified in this section.  The records of customers shall be maintained by the broker-dealer in the form and manner as to reflect the customer's name, address, occupation, whether the customer is legally of age, the signature of the registered representative introducing the account to the broker-dealer and the signature of the partner, officer, or manager accepting the account for the broker-dealer. If the customer is associated with or employed by another broker-dealer, the name of the other broker-dealer shall be given.
 
1822.2  In discretionary accounts, the broker-dealer shall also record the signature of each person authorized to exercise discretion in the account.
 
1822.3  The broker-dealer shall maintain all written complaints of customers and the action taken by the broker-dealer, if any, or a separate record of the complaints and a clear reference to the file containing the correspondence connected with the complaint.
 
1822.4  All complaints filed and decisions entered by any federal, state or self-regulatory body with respect to the broker-dealer's activities or with respect to any activities of any employee or associated person licensed under the Act no matter where they occurred.
 
backdotted line
 
1823  Preservation of Records
 
1823.1  Each broker-dealer subject to § 1820.1 shall preserve for a period of not less than six (6) years, the first two (2) years in an easily accessible place, all records required to be made or maintained pursuant to §§ 1820.2, 1820.3, 1820.4, 1820.6, 1822.1, 1822.2 and 1822.5.
 
1823.2  Each broker-dealer referred to in § 1820.1 shall preserve for a period of not less than three (3) years, the first two (2) years in an easily accessible place the following records:
(a) All records required to be made or maintained pursuant to §§ 1820.5, 1820.7 through 1820.15, 1822.3, and 1822.4;
 
(b)  All check books, bank statements, cancelled checks and cash reconciliations; 
 
(c)  All bills receivable or payable (or copies) paid or unpaid, relating to the business of the broker-dealer;
 
(d) All trial balances, computations of minimum net capital and ratio or aggregate indebtedness to net capital, financial statements, branch office reconciliations and internal audit working papers, relating to the business of the broker-dealer as referred to in §§ 1820.16 and 1820.17;
 
(e) Originals of all communications received and copies of all communications sent by the broker-dealer (including inter-office memoranda and communications) to his or her business;
 
(f) All guarantees of accounts and all powers of attorney and other evidence of the granting of any discretionary authority given in respect of any account, and copies of resolutions empowering an agent to act on behalf of a corporation; and
 
(g)  All written agreements (or copies) entered into by the broker-dealer relating to his or her business, including agreements with respect to any account.
1823.3  Each broker-dealer referred to in § 1820.1 shall preserve for a period of not less than six (6) years after the closing of any customer's account any account card or records which relate to the terms and conditions with respect to the opening and maintenance of the account.
 
1823.4  Each broker-dealer referred to in § 1820.1 shall preserve during the life of the enterprise and of any successor enterprise all partnership articles, or in the case of a corporation, all articles of incorporation or charter amendments, minute books, stock certificate books and stock transfer ledgers.
 
1823.5  Each broker-dealer referred to in § 1820.1 shall preserve and maintain in an easily accessible place all records required under § 1821 until at least three (3) years after the "associated person" has terminated his or her employment and any other connection with the broker-dealer.
 
1823.6  No rules of this chapter shall be considered to require a member of a national securities exchange to make or keep records of transactions cleared for a member by another member as are customarily made and kept by the clearing member.
 
1823.7  No rules of this chapter shall be considered to require a broker-dealer licensed, pursuant to the Act, to make or kept records as required by § 1820, reflecting the sales of United States Tax-Savings Notes, United States Defense Savings Stamps, or United States defense Savings Bonds, Series E, F, and G.
 
1823.8  The records specified in §§ 1821, 1822, 1823 of these regulations shall not be required with respect to any cash transaction of one hundred dollars ($ 100) or less involving only subscription rights or warrants which by their terms expire within ninety (90) days after its issuance.
 
1823.9  After a record or document has been preserved for two (2) years, a photograph on film may be substituted for the balance of the required time.
 
1823.10  If a broker-dealer licensed or required to be licensed under the Act, ceases to transact business in securities in the District, the broker-dealer shall for the remainder of the periods of time specified in this section, continue to preserve the records which it preserved pursuant to §§ 1820 though 1823.
 
backdotted line
 
1824 Examination Procedures and Fees 
 
1824.1 The Commissioner may make a periodic examination of broker-dealers and may charge a reasonable fee for the examination, consistent with these regulations.
 
1824.2 When making any examination under these regulations, the Commissioner may retain or require the examinee to retain independent accountants, auditors, examiners, and other persons to perform the examination on behalf of the Commissioner.
 
1824.3 The Commissioner may cooperate with national securities associations and national and regional securities exchanges, and with the Securities and Exchange Commission in administering examinations of any broker-dealer. 
 
1824.4 The fee for an on-site examination of a broker-dealer shall be the actual amount of the compensation paid to each employee for their time, including the preparation of any written report of the examination, audit, or investigation that reasonably be needed in the discharge of the Commissioner's duties. 
 
1824.5 The Commissioner may charge a reasonable fee in excess of the amount in § 1824.4 involving an examination of a broker-dealer if extenuating or unforeseen circumstances arise during the course of the examination. 
 
1824.6 The Commissioner may charge a reasonable fee in excess of the amount in § 1824.4 to defray the cost of any examination of a broker-dealer, which involves out-of-town travel.
 
backdotted line
 
1825  No Action and Opinion Letters
 
1825.1 Upon written request for a statement of the Department's position on the applicability of enforcement actions contemplated under the Act, the Director, in his or her discretion, may honor the requests by issuing a no action letter or interpretative opinion.
 
1825.2 An “opinion” or “no action” letter represents the recommendation the Director would make to the Commissioner on the basis of the facts presented; it is not a formal administrative act of the Commissioner. The Director’s opinion is predicated upon the assumption that the facts presented are a true and complete statement of all the circumstances surrounding the transaction in question and is of no effect unless the facts are as stated.
 
1825.3 The Director shall maintain a record of all requests for no action letters or interpretive opinions, as well as any such actions taken pursuant to this section.
 
1825.4 The letters or opinions shall also be kept in the Department's public files.
 
1825.5 For requesting an "Opinion" or "No Action" letter from the Securities Bureau, the fee shall be two hundred and fifty dollars ($ 250).
 
1825.6 The fees required in Section 1825.5 shall be made payable to the "D.C. Treasurer" and shall be sent with the opinion or no action letter to the Department of Insurance and Securities Regulation, 810 First Street, N.E., Suite 601, Washington, D.C. 20002.
 
backdotted line
 

1826 – 1849 Reserved
 
backdotted line
 
 
Subchapter II
Investment Advisers and Investment Adviser Representatives
 
 
1850 Notice Filing For Federal Covered Advisers and Hedge Fund Advisers
 
1850.1 Each federal covered adviser required to provide an initial notice or a renewal notice to the Commissioner pursuant to § 203(d) and (e) of the Act (D.C. Register at 47 DCR 7846) shall file the following with the Investment Adviser Registration Depository ("IARD"):
(a) A copy of its complete, most recent, Form ADV, including all parts and schedules, on file with the U.S. Securities and Exchange Commission;
 
(b) A non-refundable notice filing or renewal fee in the amount of $250 for the federal covered adviser and a non-refundable registration or renewal fee in the amount of $45 for each investment adviser representative required to be registered in the District.  Payment of fees shall be maid by a method specified in § 1861.3; and
 
(c) A consent to service of process (the Form U-2 and, if applicable, the Form U-2A), pursuant to § 706 of the Act (D.C. Register at 47 DCR 7883).
1850.2 Except as provided in § 1850.3, an investment adviser representative employed by or associated with an investment adviser exempt from the licensing requirements under the Act shall be exempt from the licensing requirements of § 1852.
 
1850.3 An investment adviser representative shall not be exempt from the licensing requirements of the § 1852 if he or she has a place of business in the District or provides investment advisory services in the District on a temporary basis.
 
backdotted line
 
1851  Internet Communications
 
Investment advisers and investment adviser representatives who use the Internet to distribute information on available products and services through communications made on the Internet directed generally to anyone having access to the Internet, and transmitted through Internet communications shall not be considered to be transacting business “in the District” for purposes of the Act, provided that:
(a) The Internet communication contains a legend in which it is clearly stated that:
(1)  the investment adviser or investment adviser representative in question may only transact business in this state if first licensed, excluded, or exempted from the District investment adviser or investment adviser representative licensing requirements; and
 
(2)  follow-up, individualized responses to persons in this state by the investment adviser or investment adviser representative that involve either effecting or attempting to effect transactions in securities, or rendering of personalized investment advice for compensation, will not be made without compliance with the District investment adviser or investment adviser representative licensing requirements, or an applicable exemption or exclusion;
(b)  The Internet communication contains a mechanism, which includes but is not limited to, technical “firewalls” or other implemented policies and procedures, designed reasonably to ensure that before any subsequent, direct communication with prospective customers or clients in the District, the investment adviser and investment adviser representative are first licensed in the District or qualify for an exemption or exclusion from the licensing requirement. Nothing in this paragraph shall be construed to relieve a District licensed investment adviser or investment adviser representative from any applicable securities licensing requirement in the District;
 
(c) The Internet communication is limited to the dissemination of general information on products and services and does not involve either effecting or attempting to effect transactions in securities, or rendering personalized investment advice for compensation in the District over the Internet; and
 
(d) In the case of an investment adviser representative:
(1)  The affiliation of the investment adviser representative with the investment adviser is prominently disclosed within the Internet communication;
 
(2)  The investment adviser with whom the investment adviser representative is associated retains responsibility for reviewing and approving the content of any Internet communication by an investment adviser representative;
 
(3)  The investment adviser with whom the investment adviser representative is associated first authorizes the distribution of information on the particular products and services through the Internet communication; and
 
(4)  In disseminating information through the Internet communication, the investment adviser representative acts within the scope of the authority granted by the investment adviser.
 
backdotted line
 
1852  Investment Adviser Licensing and Renewal
 
1852.1 It shall be unlawful for any person to transact business in the District as an investment adviser or as an investment adviser representative unless the person is registered under the Act.
 
1852.2 An application for an investment adviser license, pursuant to Section 202 of the Act (D.C. Register at 47 DCR 7845), shall be filed with the IARD on Part 1A and Part 1B of Form ADV (the Uniform Application for Investment Adviser Registration) promulgated by the Securities and Exchange Commission (17 C.F.R. 279.1)) or any successor form, and shall include the additional information and materials required by these regulations.
 
1852.3 The initial application shall include an irrevocable consent appointing the Commissioner to be the attorney to receive service of any lawful process in any non-criminal suit, action, or proceeding against the applicant or its successor, executor or administrator which arises under the Act, these regulations or order hereunder after the consent has been filed, with the same force and validity as if served personally on the applicant filing the consent.
 
1852.4 The application for an initial license shall also be accompanied by the following:
(a) Proof of compliance by the investment adviser with the examination requirements of § 1860;
 
(b) A statement of financial condition of the applicant, prepared in accordance with generally accepted accounting principles in such detail as to disclose the nature and amount of assets, liabilities, and capital. This requirement may be satisfied by either of the following:
(1) An audited statement of financial condition as of the end of the applicant's most recent fiscal year which complies with the requirement of § 1877; provided that such statement is no more than 45 days prior to the date of filing; or
 
(2) An unaudited balance sheet. Such balance sheet shall be accompanied by an oath or affirmation that the statement is true and correct to the best of his or her knowledge and belief and shall be made before a person duly authorized to administer the oath or affirmation. Such balance sheet shall be as of a date within thirty (30) days of the date on which the application is filed; and
 
(3) As a part of the statement of financial condition, the Director may require the filing of the following separate schedules:
 
(4) Listing the securities owned by the applicant valued at the market; and
 
(5) Stating material contractual commitments of the applicant not otherwise reflected in the statements;
(c) The fee required by §1861;
 
(d) Except for an investment adviser that is a sole proprietorship, or the substantial equivalent, each investment adviser licensed with the Department shall register with the Department at least one investment adviser representative;
 
(e) A copy of the Surety Bond required by § 1879; and
 
(f) Any other information required by statute or requested from the applicant by the Director.
1852.5 Applications for initial and renewals licenses as an investment adviser shall be deemed an incomplete application for purposes of § 1864 unless the required fee and all required submissions have been received by the